(1) If any gazetted post is newly created or becomes vacant in any way, the relevant ministry, secretariat or commission shall send the details related to such post to the Ministry of General Administration within seven days. After receiving such information, the Ministry of General Administration will have to send it to the Public Service Commission with the necessary details every two months along with the civil library and the records it has.
(2) If any gazetted post is newly created or becomes vacant in any way, within two months the relevant departmental head or head of office shall request a permanent civil servant and send it to the Public Service Commission along with the details related to such post and the information thereof shall be sent to the concerned Ministry, General Administration  It should be given to the Ministry and Civil Libraries.
(3) Regardless of what is written in sub-rules (1) and (2), the civil servants of the relevant service, group or sub-group who are on leave should be requested to fill up the remaining posts only by matching them to the vacant posts.
(4) Section 7A of the Act. According to sub-section (3) of , when requesting for a vacant position within the financial year, the basis and reason for the vacant position must be clearly mentioned and sent. Officials who demand for filling up posts with wrong details will be punished departmentally.